The Challenge
A growing Denver-based SaaS company had outgrown their 4,000 square foot office and signed a lease on an 8,000 square foot space across town. The problem: their current lease ended on a Sunday, the new lease started on Monday, and they had exactly 48 hours to move 50 employees worth of desks, monitors, server equipment, and office furniture without any downtime on Monday morning.
- 1The move had to happen entirely over the weekend to avoid disrupting business operations during the workweek.
- 2Three professional moving companies quoted the job between $7,500 and $12,000, and none could guarantee a weekend completion with their existing schedules.
- 3The office included 50 standing desks that needed to be disassembled, transported, and reassembled, along with 4 server racks, a conference table seating 20, and a full kitchen setup.
- 4The new office was on the 6th floor of a building with limited elevator access, requiring careful scheduling to avoid delays.
- 5IT equipment including monitors, docking stations, and network switches needed careful handling to avoid data loss or hardware damage.
The Solution
The operations manager posted the job on RentAHuman on Wednesday evening. Within 3 hours, they had received applications from 18 verified workers in the Denver metro area. By Thursday morning, they had selected and confirmed a team of 12 workers organized into two shifts of 6.
- ✓12 background-checked, insured workers were booked at $35/hour each, with the first shift starting at 6 AM Saturday and the second shift relieving them at 2 PM.
- ✓A dedicated team lead was assigned to coordinate between the client, the building management at both locations, and the RentAHuman crew.
- ✓The client provided a floor plan for the new office, and the team used colored tape systems to mark where each piece of furniture would go in the new space.
- ✓Specialized padding and wrapping materials were used for IT equipment. Two workers with tech experience were assigned exclusively to handling monitors, servers, and networking gear.
- ✓RentAHuman's $1M liability insurance policy covered the entire move, giving the client peace of mind that their equipment was protected.
The Execution
The move began at 6 AM on Saturday with the first shift of 6 workers. The team followed a systematic approach: disassembly, packing, transport, unpacking, and reassembly.
6:00 AM - 10:00 AM: Disassembly Phase
The team disassembled all 50 standing desks, broke down the conference table, and carefully disconnected and packed all IT equipment. Each desk was labeled with the employee name and new location.
10:00 AM - 2:00 PM: Transport Phase 1
Three rented trucks made the first round of trips. The heaviest items (server racks, conference table, and kitchen appliances) went first. Loading and elevator coordination went smoothly.
2:00 PM - 6:00 PM: Shift Change & Transport Phase 2
The second shift arrived fresh while the first shift completed final loading. All remaining furniture and boxes were transported to the new location. The second shift began unloading and placing items according to the floor plan.
6:00 PM - 10:00 PM: Reassembly Phase
Standing desks were reassembled at assigned locations, monitors were placed, and the conference room was fully set up. The team ran through a final checklist with the operations manager to ensure every item was accounted for.
The Results
The entire office move was completed in 16 hours, 32 hours ahead of the 48-hour deadline. When employees arrived Monday morning, their desks were fully set up with monitors, keyboards, and personal items exactly where they expected them.
65% less than the cheapest professional moving company quote of $7,500
Finished Saturday evening, giving Sunday as a buffer day, which was not needed
Not a single monitor, desk, or piece of equipment was damaged during the move
All 50 employees were able to work normally when they arrived Monday morning
The client rated every worker 5 stars and left a detailed positive review
The client has since used RentAHuman for 4 additional projects including furniture assembly and office cleaning
I was skeptical about using a platform instead of a traditional moving company, but the RentAHuman team was more professional, faster, and a fraction of the cost. When our new hires walked in Monday and everything was set up perfectly, I knew we made the right call. We have used them four more times since.
Rachel S.
Operations Manager